The Invoicing team will see this note at authorisation stage and will action accordingly. When raising an invoice via SIPS please explicitly state that the invoice needs to be raised by portal, which is can be done in the “Special Requests/Comments” box. Invoices that also need to be raised in a Portal: Some companies state that their invoices need to be raised via portals such as Coupa or Tungsten. Your request must include a description, explaining how often it is used, and the account code that you would like to use. If you are raising a particular invoice on a regular basis please contact the invoicing team to add a memo line. You can create the invoice in our invoice management solution, where is already outlined the invoice form. The Invoicing team has the ability to request that these are added to the system. New Memo Lines: Memo lines are used as a quick way to select account codes for regular invoices. Minimum invoice value: Due to the cost of issuing an invoice and ensuring it is paid we cannot invoice for less than £50. Invoicing and taking payment from customers, what invoices must include, VAT invoices, sole trader invoices, limited company invoices, payment options. The Income Collections teams will carry out credit control processes to ensure that the invoice is paid. The status can be checked via your SIPS dashboard, which is explained in the invoicing guidelines above. When this has been completed the invoice will be uploaded to Fusion and sent out to the customer. Authorisation is done by the Invoicing Team. Please send these to the request invoice has been submitted via SIPS it will join an authorisation queue. We do have a list of developments in progress to enhance SIPS (including better integration of the credit note process to allow for selection on the back of a previous invoice), but if you have any suggestions for how this could be improved we would love to hear your thoughts. The differences are that you will need to input the credit as a negative balance, and also you will indicate the original document number that you are crediting in the Line Description.Īs with every new system there will be a learning curve and room for improvements. Credit notes now follow largely the same process as for requesting a new invoice. A corrective sales credit memo is automatically created and posted to void the initial posted sales invoice. As of June 03 rd, all invoices will be raised via the new SIPS systemįor assistance with using SIPS, please review the guidance document or video clip.Ĭredit notes will also be raised via SIPS.
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